GDPR Consent Statement
I HEREBY GRANT SIA SOFT SKOPJE AUTHORITY TO PROCESS MY PERSONAL DATA DICLOSED IN THE APPLICATION FORM FOR THE PURPOSE OF RECRUITMENT AND IN CONNECTION WITH ANY SUBSEQUENT EMPLOYMNET. I HEREBY GIVE MY CONSENT TO THE PROCESSING OF MY PERSONAL DATA ENCLOSED IN MY CV FOR FUTURE RECRUITMENT PROCESSES.
I am aware that I may withdraw my consent at any time by using the Data Subject Consent Withdrawal Form.
Privacy Notice
Who we are
Sia Soft Skopje, (referred to below as “we”, “our”, “us”), takes your privacy seriously. This Privacy Notice covers all activities of our organization. Operating as a private limited company registered in the Republic of North Macedonia (7338228), our registered office address is str. Orce Nikolov 182a/1-35, Skopje, Republic of North Macedonia.
Summary
This Privacy Notice describes how we collect, use, share, store or otherwise process the information we hold about you. Your personal information allows us to provide a range of services, specifically related to software development.
Legal basis for using your information
All organizations need a legal reason to use your personal information, if they don’t have one, they can’t use it. There are a number of legal grounds that enable data processing. It’s quite complicated but below is the most relevant grounds you should be aware of:
With your consent (C)
There are some activities where we process personal information with your consent, which you are able to withdraw at any time. For example, where we want to send you newsletters and similar messages by email, we would ask your permission first and you could opt-out at any time. We will indicate in the Notice where we rely on consent.
To fulfil a contract (A)
We also process your personal information in order to fulfil a contract we have with you. For example, when you gain employment or purchase a service from us, we will process your information to administer that transaction.
For a legitimate interest (LI)
Sometimes we may use your information to help us operate our facilities or provide services, but only where that activity doesn’t negatively affect your rights. For example, we might use your information to communicate with you on the basis of our legitimate interest.
To comply with legal obligations (LO)
There may be situations where we need to use your information to comply with legal obligations. For example, we are required by law to keep certain records visitors in case there is an emergency, so we can make sure you’re safe.
What information do we collect?
When you interact with our organization, our products, and our services, we collect information about you and our interaction. Generally, this may include:
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Your personal details;
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Contact information, and preferences;
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Information about your use of our products or services;
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Conversations you have when you call our sales or customer support teams;
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Information about the devices you use to interact with us.
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Data related to the development and use of software applications which we develop or support.
Where you provide information to us about other people, you need to make sure you have their permission to do so.
When and how we collect your information
We may collect information you provide to us directly and indirectly when interacting with our products and services. This may include such interactions as:
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Make an initial approach by email or on the phone;
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Visit our website or use our apps;
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Fill out our online forms or registration cards (“apply for a job” or “contact us”)
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Access our internet facilities;
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Use social media login functionality;
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Interact with us in online forums, by email, text, or on social media;
Our processors
There may be situations where we use data processors – companies who act on our behalf – to collect your information for us. These processors can only use your information in accordance with our instructions and for the purposes stated in this Notice published on our websites and partner websites.
We also receive information about you indirectly when you interact with us. For example, when you visit our websites or use our apps the devices you use may provide us with your general location (like which country or region you’re in), if you are using ad-blockers, and your IP address.
Our partners and Third Parties
We collect information about you when it is provided to us by third parties. This might include when you interact anyone who promotes our products, brands, or services. You should always read the privacy policies of other third parties you use, as they will use your information in accordance with their own privacy policies.
How we use your personal information
The reason we use your information will often be obvious from the way you interact with us. We have detailed below, the legal bases for processing your personal data. Where there is more than one, the exact grounds will depend on the activity. See the section above for an explanation of each.
Use of Personal Information | Basis |
|---|---|
Send you direct marketing, where you have consented | C, LI |
(a) To send you product or service related communications, service messages, (b) Facilitate the restructuring or sale of all or part of our business | LO, LI, C, A |
(a) Comply with legal obligations on us, and (b) to keep you safe and ensure your security | LO, LI |
Make decisions about what direct marketing to show you based on how you have interacted with us, to improve our products and services online and offline, including our websites and apps | LI |
(a) To provide you with the products and services you have requested, including responding to any enquiries, complaints or requests you may have, (b) to manage our relationship with you, such as for support, follow up on application or to tailor our service to your preferences, where you tell us about them, (c) to provide linked services, like joint promotions with partners, (d) Allow social sharing functionality | C, LI, A |
Further Information on how we use your information
We sometimes use your information for other reasons, so to help we have added more information to these below.
Disclosures required by law
Your information will be disclosed where we are obliged by law to do so. We may also disclose your information where we are allowed by law to protect or enforce our rights or the rights of others and for the detection and prevention of crimes, such as fraud.
Data Transfers within the EEA
When you complete our registration forms or use our services, we may transfer your information to our processors - companies that carry out activities on our behalf, and only on our instructions.
Training and quality
If you call contact us by phone or on chat the conversation may be recorded and listened to for training and quality purposes.
Social media login
Our websites and apps may provide plug-ins to social media websites.
If you make use of, or log-in to, the social media features on our websites or apps, we may (depending on your privacy settings) access, use and store information about you, including, but not limited to: your name, e-mail address, gender, location, profile, picture, contacts, and any other information you have chosen to make available.
To find out more about the reasons and extent to which social media sites collect and process your data, or to change your privacy settings, please refer to your social media provider’s privacy policy.
International Data Transfers
When you complete our registration forms or use our services, we may transfer your information to our processors - companies that carry out activities on our behalf, only on our instructions.
Such processors shall only be located within the Republic of North Macedonia or within the EEA. However, we will only transfer your information if we have appropriate measures in place to ensure the protection of your information in accordance with applicable data protection legislation.
When you give us information about other individuals, you confirm that you have authority to act for them and have made them aware of the potential transfer of their information outside the EEA.
Detecting ad blockers
When you visit our websites we may check (by using script, code, cookies or other technical means) if you are using ad-blocker or other privacy tools. If we do detect one of these tools, we may ask you or ask your browser to ask you, if you would give us permission to ignore those settings and continue to serve adverts and/or collect your information using cookies and similar technologies.
How we share your personal information
Where you provide your information to us we do not share it with any third parties except in the performance of a contract or in anticipation of a contract. Your information will only be shared and used in accordance with this notice, and where an agreement is in place to ensure that your information is protected. We won’t sell your personal information without your consent.
For example, we will share your information with a finance company for the administrative purposes of providing you or your organization credit facilities, as well as making sure information is accurate, up to date and to enable business planning and continuity.
Sharing with our processors
There may be situations where we use data processors – companies who act on our behalf – to process your information for us. These processors can only use your information in accordance with our instructions and for the purposes in this Policy.
Sale of our business
If we restructure or sell all or part of our business or business operations, we may transfer your information as part of that activity. Where this is the case your information will be used in accordance with this Notice unless you are notified otherwise.
Access and Control
Controlling other communications
You can control the communications you receive from us, such as service related communications, new job opening, by logging into your account, by following the instructions in any relevant communication.
Requesting copies of your information
You may request a copy of your personal information which we may hold about you. You may also ask us to correct any inaccuracies in your personal information. This right may be restricted by law where disclosing information may result in the personal information of other individuals being disclosed and it would be unreasonable to do so.
Withdrawing consent
Where we may rely on consent to use your information, you have the right to withdraw that consent for that processing activity at any time. However, we may have the right to rely on an alternative legal basis for the processing activity and will inform you of that.
If you do withdraw consent we may not be able to provide you with the product or service you have requested.
Other rights
You may have the right to object, erase, or restrict our processing of your information - for example, where we process your personal information because this is in our legitimate interests, you may object to this. We will carefully consider your request as there may be circumstances which require us to, or allow us to, continue processing your data.
Complaining to the regulator
If you have any comments, concerns or complaints about our uses of your information we would ask that you contact us first, so that we can try and resolve any matter.
However, where we are unable to help, you are able to complain to your Supervisory Authority (for clients within the EEA), or to the data protection regulator in your country of residence, who will be able to liaise with the appropriate authority within the EEA.
Retention of your information
We shall retain your information in accordance with our records retention policy, or for as long as necessary for the uses set out in this notice or while there is a legitimate business reason for doing so.
If you ask us to delete your information before this time, we may not be able to do so for technical, legal, regulatory or contractual constraints. For example, where you wish to be suppressed from direct marketing, we would need to retain your information for this purpose.
Where you ask for your account to be closed, we will do this as soon as possible subject to any terms and conditions relating to the account. Your information will be retained in order to comply with legal and regulatory obligations as well as for analysis, to prevent fraud, collect any monies owed, and to resolve disputes.
Complaints, Questions and Assistance
You are encouraged to raise any issues with Sia Soft, Skopje, by e-mail: contact@sia-soft.com
